We all use e-mail messaging these days—either for official purposes or for personal purposes. There are some basic etiquettes that you need to follow when you are sending official e-mail to your peers, superiors and subordinates. In addition to e-mail etiquettes, it is very important to secure your e-mail. If your official e-mail gets hacked, you would be compromising on confidential official data. In such instances even if you are not involved in the theft, you will be held responsible for not taking adequate e-mail security measures.
There are many people who feel that e-mail security is not much of a problem when it comes to personal e-mails. If you too feel the same, then think again. What about your personal data? What about your confidential account related information that comes into your personal e-mail? There are many bad things that hackers can do when they have your personal e-mail login credentials. If you feel the need to secure your personal as well as official e-mail, then read on for some very good tips that can help you safeguard your data.
Tip #1: Choose a Strong Password
Login credentials are the primary requirement to enter into your e-mail account. If the password is not strong enough, there are chances that your credentials can be hacked. Never use own names or birth dates in your e-mail passwords. This is the most common mistake that people make and they are totally unaware of how vulnerable they are with such passwords. There are thousands of software applications available that can breach e-mail security if the passwords are simple and easy to comprehend. If you don’t have a firewall or if you don’t have anti-virus software, you will always be vulnerable to hacking. Use different keys and combinations to make your password strong. Passwords that contain lower case letters, upper case letters, numbers and special characters are considered to be very good passwords.
Tip #2: Never Open an E-mail from an Unknown Source
This is something that may be very difficult for novice e-mail users. The ones who are aware of these hacking tricks will immediately delete the unsolicited and unwanted e-mails. Some popular e-mail service providers have a robust system in which all hacking e-mails are segregated and flagged as inappropriate. They are then transferred to the junk folder where you don’t have to open them at all. There are some spurious e-mail messages that say that you have won a lottery or you have won a car. These are typically hacking e-mails and you need to be in a very good position to understand them.
Tip #3: Never Open Suspicious Attachments
You may receive some e-mails with no titles or no body text; however, they may contain some attachments. If you are not sure of the sender of the e-mail, you should never open or download these attachments. Hackers can embed Trojans, Computer Viruses, malware etc. through attachments. Hence, you will have to be very careful when you are opening an email from unauthorized personnel.
Tip #4: Disable Automatic Image Loading
There are many things that happen in the background and you may not be aware of these tasks. When you open an e-mail from an unknown person, you may realize it late and close the window. However, by the time you have closed the window, the hacking software would have done its work. How? Well, there are some settings in your computer that may aid the hacking process and you will surely not be a part of this.
Tip #5: Never Send Confidential Information on e-mail
When you are using the internet and sending some confidential information via e-mail, then you will have to do that on your own risk. There are many hackers who will be waiting to retrieve information that would have been very difficult to get. If you are in a cyber café, you will have to be extra careful when you are sending confidential information to others. There are many ways of safeguarding your items that are going to be sent to the recipient.
E-mail is considered to be one of the fastest means of communication, but the needs to be secure in different ways.